To avoid the security limitations of Outlook and MAPI (which prompts the user for every email that is programmatically sent), Total Access Emailer lets you use an SMTP server to send emails. Total Access Emailer bypasses email clients such as Outlook or Lotus Notes, and uses an SMTP server directly so your emails are sent without interruption.
SMTP also lets you send emails with any FROM address and not just the FROM address set in the current user's Outlook. You can use an existing SMTP server or set one up yourself.
There are many providers of SMTP accounts that you can use. For instance, your Outlook Exchange server uses SMTP.
If you purchase Internet access from home, your provider usually offers an SMTP server. For instance, AOL, Comcast, Cox, Verizon, and Yahoo! Plus all offer SMTP servers for subscribers.
Free SMTP from Gmail
If you have email with Google Gmail, you already have an SMTP server available. As long as you abide by their terms and conditions, you'll be able to send emails through their SMTP server using your Gmail address as your FROM address.
Just specify the settings under the Total Access Emailer Options button, SMTP Settings tab.
Google Gmail SMTP Server Settings
- Connection Type: SSL
- Mail Server Name: smtp.gmail.com
- Logon: your gmail account (firstname.lastname@example.org) and password
- Port: 465
By default, Gmail does not allow this for your account. To activate it, log into your gmail account to update your settings. Under "Sign-in & security", scroll to "Connected apps & sites". Locate the "Allow less secure apps" and make sure it's enabled. Once it's enabled, the status changes from Blocked to Allowed:
You will receive an email verifying that you've changed this setting.
This information was verified when written, but could change at any time. Let us know if it's incorrect.